MIP Revisions User Care Overview

This page contains resources for using the MIP Revisions Workflow. If you have additional questions, please contact MIP Help at miphelp@riskmapcds.com.

Access Roles

Audit Lead

The role of the Audit Lead, which is usually equivalent to a Lead Engineer or Regional Manager,is to audit the case review of the project that is processed by a CTP.

The following resource is for all Audit Leads.

FEE Administrator

The role of the FEE Administrator, with respect to Revisions, is to record all fees associated with a project in the MIP.

The following resource is for all FEE Administrators.

Project Administrator

The role of the Project Administrator, with respect to Revisions, is to create a project in the MIP that represents a revision request submittial.

The following resource is for all Project Administrators.

Project Lead

The role of the Project Lead , which is usually equivalent to a Lead Engineer position, is suspend or extend cases.

The following resource is for all Project Leads.

Resource Manager

The role of the Resource Manager, which is normally filled by a Regional Manager, is manage any any claimed projects matching a Resource Manager's geography and organization.

The following resource is for all Resource Managers.

FEMA Revision Lead

The role of the FEMA Revision Lead, which is normally filled by a FEMA Project Engineer, is to is to review and approve Letter of Map Revisions (LOMRs).

The following resource is for all Resource Managers.

  • FEMA Revision Lead: In this PowerPoint you will learn the role of the FEMA Revision Lead

Task Lead

The role of the Task Lead comprises the bulk of a case review ehich includes the preliminary and detailed techinical engineering review, the generation of the LOMR determination document and attachments, and the issuance of the determination.

The following resource is for all Task Leads.

Work Instructions

The following work instructions outline various processes conducted by each of the listed user roles.

Audit Lead

The following resource is for all Audit Leads.

  • Audit Determination: This work instruction will outline the process to review the case before forwarding it to FEMA for approval

FEE Administrator

The following resources is for all FEE Administrators.

  • Administer Fee: This work instruction will outline the process to Record Initial Fees in the MIP
  • Receive Invoiced Fees: This work instruction will outline the process of entering a free received in response to an amount invoiced for an alluvial fan technical review

Project Administrator

The following resource is for all Project Administrators.

  • Create Project: This work instruction will provide an overview of creating a Revisions Project

Project Lead

The following resource is for all Project Leads.

Resource Manager

The following resource is for all Resource Managers.

  • Assign Project Resource: This work instruction will provide an overview of assigning a project to an engineer for processing

Task Lead

The following resources are for all Task Leads.

  • Review Data Recieved: This work instruction will outline the process of reviewing data recieved in the MIP For completeness and accuracy
  • Received Additional Data: This work instruction will outline the process to acknowledge receipt of the requested information/fee from the requestor
  • Review Data Received - Add Data Received: This work instruction will outline the process of reviewing data received during the second loop through the workflow
  • Process Request: This work instruction will outline the detailed review of the request to include review, add edit, or delete contents, enter the projec tdescription and basis of request, and enter the 7 elements of community information and letter information
  • Distribute Special Response: This work instruction will outline the process of entering the date of a Special Response Letter sent in response to an appeal or protest received
  • Invoice - Process Request Fee: This work instruction will outline the process for indicating that an invoice is required for an alluvial fan case
  • Invoice - Distribute Invoice: This work instruction will outline the process of sending an invoice for additional fees to a requestor
  • Appeals - Resolve Appeal or Protest: This work instruction will outline the process for accepting or rejecting the appeal or protest in coordination with FEMA
  • Violations -Process Request - Proceed: This work instruction will outline the process for indicating a violation during the Process Request activity
  • Violations -Process Request - Suspend: This work instruction will outline the process for indicating a violation during the Process Request activity

Other Work Instructions

The following are additional work instructions

  • MIP Revisions Overview: This presentation gives an overview of the MIP Revisions workflow
  • Data Upload: This work instruction outlines the process to upload Studies, Amendments, or Revisions materials to the MIP
  • Process Admin: The purpose of this work instruction is to outline the functionality available in the Process Admin (PA) tool, including: search for a project, open the Workflow History, change a project status, unclaim an activity, transfer an activity and update project data
  • Project Dashboard: The purpose of this module is to provide an overview of how to use the Project Dashboard in the MIP, including searching for projects based on geographic area, project level and project health
  • Flood Risk Study Engineering Library: This user guide details the process of searching for and downloading materials from the MIP
  • MIP File Explorer: This user guide details how to use the MIP File Explorer to navigate through the contents of the MIP working (J:) and archival (K:) Drives

Document Control Group Work Instructions

The following are additional document control work instructions

  • Distribute Determination: This work instruction is used by the Document Control or the Task Lead to input the date of completion or letter date, the publication and dates and the planned effective date
  • Receive BFE Publication Affidavit: This work instruction is used to outline the process of entering the final dates that the BFE changes were published in a local newspaper
  • Capture Interim 65 Publication Date : This work instruction is used to outline the process of entering the Federal Register's publication date corresponding to the Interim Rule Part 65
  • Receive Appeal or Protest – None : This work instruction is used to outline the process of denoting receipt of appeals or protests as well as mark the end of the appeal period
  • Distribute Final BFE Determination: This work instruction is used to outline the process of registering the date of the 116 letter
  • Distribute Final 65 Publication: This work instruction is used to outline the process of entering the Federal Register's publication date corresponding to the Final Rule Part 65
  • Receive Appeal or Protest – Receive Appeal: This work instruction is used to outline the process of denoting receipt of appeals or protests as well as mark the end of the appeal period when there is an appeal

Related Tools

Project Dashboard

The Project Dashboard can be used by all revision users and can be useful in managing various projects.

The following resource is for all Revision Users.

  • Project Dashboard: This User Guide will provide an overview of how to use the Project Dashboard in the MIP, including searching for projects based on geograpic area, project level and project health

MARS

To access the Mapping Application Reporting System (MARS), a user must be a registered MIP user and logged into the MIP. Once logged in, a user will see the MARS Tab. A user can then click on the Access MARS button from the MARS landing page. Within the system, a user can report on plan information in real time, run pre-built reports, create custom reports, and export reports to a worksheet or PDF. When using the system always continue past security warnings and do not block any Java components from running.

The following resource is for all MARS Users

  • MARS: This User Guide will help teach you how to create a report, save a report, schedule a report, and email a report

Revisions Reports

Revision Reports can be run by all revision users and can be useful in managing various projects.

The following resource is for all Revision Users.

  • Revisions Reports: This User Guide will help teach you how to run common Revision Reports in the MIP, including: LOMC Case Tracking and Revision Case In-Progress

Online LOMC

Online LOMC is an internet-based tool that allows applicants to easily request an Amendment or Revision to a flood map. It is a convenient way for applicants to upload all information and supporting documentation and check the status of their application online. Users can submit LOMC requests and pay any associated fees, through this tool instead of filing the MT-EZ, MT-1 or MT-2 paper forms submitted through the mail.

The following resources are for all Online LOMC Revisions Users

  • Online LOMC Revisions Tutorial: This tutorial walks through the screen and activity changes in the MIP when applicants submit revision requests through Online LOMC
  • Online LOMC Revisions Quick Reference Guide: This is a short guide for revisions users, providing an overview of changes to the MIP resulting from enhancements to Online LOMC
  • Public tutorials are available for the Online LOMC submission process that applicants use to request a LOMC. To access these presentations, visit the FEMA Library and search "Online LOMC"

eLOMA

The Federal Emergency Management Agency (FEMA) has designed a web-based tool specifically for licensed land surveyors and professional engineers (referred to as Licensed Professionals or LPs) and FEMA approved National Flood Determination Association (NFDA) Certified Professionals (CPs) to submit selected Letter of Map Amendment (LOMA) requests, known as an electronic Letter of Map Amendment (eLOMA). A LOMA is an official amendment to an effective Flood Insurance Rate Map (FIRM), typically issued to remove a property and/or structure from a Special Flood Hazard Area (SFHA). Housed within FEMA's Mapping Information Platform (MIP), the eLOMA tool is designed specifically for LPs and CPs to generate a quick determination from FEMA within minutes of submitting required information and data for the subject of the eLOMA request. The eLOMA tool is designed to replace the traditional standard LOMA process by allowing users to expedite LOMA requests that meet eLOMA Criteria. The eLOMA tool does not accept the following Letter of Map Change (LOMC) requests: Letters of Map Revision (LOMR), Letters of Map Revision Based on Fill (LOMR-F), Conditional Letters of Map Amendment (CLOMA), or Conditional Letters of Map Revision Based on Fill (CLOMR-F).

The following resource is for all eLOMA Users

  • eLOMA Tutorial: The eLOMA tutorial is intended to familiarize users with the screen in the eLOMA tool. It also provides instructions on the requirements and formatting for data, entered in certian fields.