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MIP Training

Learn how to use the various MIP technologies through a variety of online tutorials and training classes.

 

MIP Overview

MIP Overview – In this module, you will get an overview of the Mapping Information Platform (MIP), as well as information on its tools and features.

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Studies Training Materials

Studies Work Instructions are for reference only and may not take include changes to the MIP since 2009. If you have any questions about the work instructions, please contact MIP Help.

Download all Studies Work Instructions

  • Assigned Organization (CTP or PTS) Work Instructions
    • Manage Scoping / Discovery – This work instruction is used to outline the process to perform all activities in the Manage Scoping portion of the workflow. The organizations assigned these activities were chosen during the Create Project activity. (PDF)

    • Perform Independent Quality Assurance (QA) – This work instruction is used to display the process for the Perform Independent QA/QC: Floodplain Mapping activity, but is applicable for all Perform Independent QA/QC activities. (PDF)
  • Manager Work Instructions
    • Manage Data Development – This work instruction is used to provide an overview of the process to provide monthly cost and schedule updates on Data Development production activities, and add any applicable leverage information. (PDF)

    • Manage Preliminary Map Production – This work instruction is used to provide an overview of the steps to capture cost and schedule data monthly and upon completion and update status of the Produce Preliminary Map Products tasks. (PDF)

    • Manage Post Preliminary Process – This work instruction is used to provide an overview of the steps to capture monthly updates to cost and schedule data for the Post Preliminary Map Production activities. (PDF)
  • MOD HQ (PTS/CTP/FEMA Adoption Lead) Work Instructions
    • Manage Map Adoption – This work instruction is used to provide an overview of the activities performed by MOD HQ (now PTS/CTP/FEMA) during the Manage Map Adoption workflow. (PDF)
  • Producer Work Instructions
    • Data Development – This work instruction is used to provide an overview of the options and process to upload applicable data and add analysis information for each data development task. (PDF)

    • Produce Preliminary Map Products – This work instruction is used to provide an overview of the steps to upload the Preliminary Map Products and associated metadata into the MIP for QA, validate the submitted data, and insert the number of printed panels. (PDF)

    • SOMA Tool – This work instruction is used to provide an overview of using the SOMA Tool. (PDF)

    • SOMA Letters – This work instruction is used to provide an overview of the steps to run the Preliminary SOMA Letters. (PDF)

    • Distribute Preliminary Map Products – This work instruction is used to complete the Distribute Preliminary Map Products Activity. (PDF)

    • Post Preliminary to Appeals – This work instruction is used to provide an overview of the steps to complete the following activities Determine Community Meeting Schedule, Prepare Community Meetings, Hold Community Meetings, and Determine if Appeal Period is required. (PDF)

    • Prepare and Hold Intermediate Meetings – This work instruction is used to provide an overview of the steps to complete the Prepare and Hold Intermediate Meetings Activity. (PDF)

    • Manage Appeal – This work instruction is used to provide an overview of the activities performed by the Producer during the Manage Appeal portion of the workflow. (PDF)

    • Post Preliminary after Appeal – This work instruction is used to provide an overview of the steps to complete the activities in the Post Preliminary Processing portion of the workflow, after the Appeal Period is complete, but before Manage Map Adoption, Manage Revalidation, and Create Final Rule for Federal Register. (PDF)

    • Manage Revalidation – This work instruction is used to outline the process to complete the Prepare Revalidation Letter and Distribute Revalidation Letter Activities. (PDF)
  • RSC, FEMA, PTS, or RPML Work Instructions
    • Create Project – This work instruction is used to outline the process to create a project in the MIP. (PDF)

    • Create Pre-Scoping Project and Pre-Scoping Activities – This work instruction is used to out line the steps to complete the Create Study Project (Pre-Scoping) and Perform Pre-Scoping Activities. (PDF)

    • Obligate Project Funds – This work instruction is used to outline the process to add contracted tasks to the project and obligate project funds. (PDF)

    • Authorized Planned Task – This work instruction is used to provide an overview to complete the Authorize Planned Data Development, the Setup Map Production, and the Setup Post Preliminary Processing tasks. (PDF)

    • Validate Content Submission – This work instruction is used to provide an overview of the steps to download the mapping partner's submission, approve or reject the submission, change the reviewer, and check workflow history. (PDF)

    • Perform National DFIRM QA – This work instruction is used to provide an overview of the steps to approve or reject the QR3 or QR5 submission, enter comments or upload a file, as appropriate, and view DFIRM DB DVT results. (PDF)

    • Manage Post Preliminary Processing – This work instruction is used to provide an overview of the activities performed by FEMA or the PTS during the Manage Post Preliminary Processing portion of the workflow. (PDF)

    • Manage Appeal – This work instruction is used to outline the steps to complete the FEMA or PTS activities to complete in the Manage Appeal section of the Studies workflow. (PDF)

    • Create Final Rule for Federal Register – This work instruction is used by FEMA and the PTS to outline the process to enter the dates the final rule was sent to FEMA and published in the federal register. (PDF)

    • Review Revalidation Letter – This work instruction is used by FEMA and the PTS to outline the process to complete the Review Revalidation Docket activity. (PDF)
  • Other Work Instructions
    • Studies Data Upload – This work instruction outlines the process to upload Studies, Amendments, or Revisions materials to the MIP. (PDF)

    • Flood Risk Study Engineering Library (Formerly Known as "Search and Retrieve") – This user guide details the process of searching for and downloading materials from the MIP. (PDF)

    • MIP File Explorer – This user guide details how to use the MIP File Explorer to navigate through the contents of the MIP working (J:) and archival (K:) Drives. (PDF)

    • Project Dashboard – The purpose of this module is to provide an overview of how to use the Project Dashboard in the MIP. (PDF)

    • Reports and Form Letters – The purpose of this module is to outline the process to generate Studies reports and form letters. (PDF)

    • Process Admin – The purpose of this work instruction is to outline the functionality available in the Process Admin (PA) tool (not a tool that is available by all MIP users). (PDF)

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Amendments Training Materials

  • General MIP Functions
    • Logging In To MIP – In this section, you will learn the general functions of MIP such as logging on/off, and navigating throughout the system. (PPT)

    • Using The Work Item List – In this section, you will learn to work with various work items within a project. (PPT)

    • Data Upload – This section outlines the process to upload Studies, Amendments, or Revisions materials to the MIP. (PDF)

    • Flood Risk Study Engineering Library (Formerly Known as "Search and Retrieve – This user guide details the process of searching for and downloading materials from the MIP. (PDF)

    • MIP File Explorer – This user guide details how to use the MIP File Explorer to navigate through the contents of the MIP working (J:) and archival (K:) Drives. (PDF)
  • FEMA Lead
    • Review MT–1 Docket – In this section, you will learn to review the Docket and determine whether or not a project should be audited by FEMA. (PPT)

    • Review Violation – In this section, you will learn to review the elements of a project and either concur/not concur with a determination of violation. (PPT)
  • Fee Administrator
    • Record Initial Fees – This section will teach you how and where to record the fees for a project. (PPT)

    • Receive Additional Fees – This section will teach you how and where to record additional fees. (PPT)
  • Process Administrator
    • Process Administrator Functions – This section will make you familiar with the role of the Process Administrator. (PPT)
  • Project Administrator
    • Create MT–1 Project – This section will teach you how to create an MT–1 Project. (PPT)

    • Receive Additional Data – This section will teach you how and where to enter Additional Data received. (PPT)
  • Project Lead
    • Review Draft Determination – This section will teach you how to review the project data. (PPT)

    • Suspend Due To Fees – This section will teach you how to suspend a project due to fees. (PPT)

    • Suspend Due To Potential Violation – This section will teach you how to suspend a project due to potential violation. (PPT)
  • Resource Manager
    • Assign Resource – This section will teach you how to assign a Project Resource Workgroup. (PPT)
  • Project Lead
    • Review Data Received–Request Additional Data – This section will teach you how to review the data that has been received and to request additional data. (PPT)

    • Review Data Received–ADR – This section will teach you how to review the additional data that has been received. (PPT)

    • Process Request – This section will teach you how to modify a project if any additional considerations exist. (PPT)

    • Distribute Final Determination – This section will teach you how and where to select the correct Amendment Determination Document. (PDF)

    • Distribute Other Response – This section will teach you how and where to complete the task, moving the project to the next activity in the workflow. (PPT)

    • Distribute Potential Violation – This section will teach you how and where to distribute the Violation Letter. (PPT)
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Revisions Training Materials

  • Role Based Training
    • Project Administrator – In this module you will learn the role of the Project Administrator, with respect to Revisions. (PPT)

    • Resource Manager – In this module you will learn the role of the Resource Manager, which is usually filled by a regional manager. (PPT)

    • Project Lead – In this module you will learn the role of the Project Lead, which is usually equivalent to a Lead Engineer position. (PPT)

    • Audit Lead – In this module you will learn the role of Audit Lead, which has the responsibility of auditing the case review of a project that is processed by a Cooperating Technical Partner (CTP). (PPT)

    • Fee Administrator – In this module you will learn the role of the Fee Administrator, with respect to Revisions. (PPT)

    • FEMA Revision Lead – In this module you will learn the role of the FEMA Revision Lead, which is usually filled by a FEMA Project Engineer. (PPT)

    • Task Lead – In this module you will learn the role of the Task Lead, which comprises the bulk of a case review which includes the preliminary and detailed technical engineering review, the generation of the LOMR determination document and attachments, and the issuance of the determination. (PPT)
  • Project Administrator Work Instructions
    • Create Project – This work instruction provides an overview of creating a Revisions project. (PDF, TXT)
  • Resource Manager Work Instructions
    • Assign Project Resource – This work instruction is used to outline the process of assigning the project to an engineer for processing. (PDF, TXT)
  • Fee Administrator Work Instructions
    • Administer Fee – This work instruction is used to outline the process to Record Initial Fees in the MIP. (PDF, TXT)

    • Receive Invoiced Fees – This work instruction is used to outline the process of entering a fee received in response to an amount invoiced for an alluvial fan technical review. (PDF, TXT)
  • Project Lead Work Instructions
    • Suspend Due to Data or Fees – This work instruction is used to outline the process to suspend or extend a case. (PDF, TXT)
  • Task Lead Work Instructions
    • Review Data Received – This work instruction is used to outline the process of reviewing data received in the MIP for completeness and accuracy. (PDF, TXT)

    • Receive Additional Data – This work instruction is used to outline the process to acknowledge receipt of the requested information/fee from the requestor. (PDF, TXT)

    • Review Data Received – Add Data Received – This work instruction is used to outline the process of reviewing data received during the second loop through the workflow. (PDF, TXT)

    • Process Request – This work instruction is used to outline the detailed review of the request to include: review, add, edit, or delete contents, enter the project description and basis of request, and enter the 7 elements of community information and letter information. (PDF, TXT)

    • Distribute Special Response – This work instruction is used to outline the process of entering the date of a Special Response Letter sent in response to an appeal or protest received. (PDF, TXT)

    • Invoice – Process Request – Fee – This work instruction is used to outline the process for indicating that an invoice is required for an alluvial fan case. (PDF, TXT)

    • Invoice – Distribute Invoice – This work instruction is used to outline the process of sending an invoice for additional fees to a requester. (PDF, TXT)

    • Appeals – Resolve Appeal or Protest – This work instruction is used to outline the process for accepting or rejecting the appeal or protest in coordination with FEMA. (PDF, TXT)

    • Violations – Process Request – Proceed – This work instruction is used to outline the process for indicating a violation during the Process Request activity. (PDF, TXT)

    • Violations – Process Request – Suspend – This work instruction is used to outline the process for indicating a violation during the Process Request activity. (PDF, TXT)
  • Audit Lead Work Instructions
    • Audit Determination – This work instruction is used to outline the process to review the case before forwarding it to FEMA for approval. (PDF, TXT)
  • Document Control Group Work Instructions
    • Distribute Determination – This work instruction is used by the Document Control or the Task Lead to input the date of completion or letter date, the publication and dates and the planned effective date. (PDF)

    • Receive BFE Publication Affidavit – This work instruction is used to outline the process of entering the final dates that the BFE changes were published in a local newspaper. (PDF, TXT)

    • Capture Interim 65 Publication Date – This work instruction is used to outline the process of entering the Federal Register's publication date corresponding to the Interim Rule Part 65. (PDF, TXT)

    • Receive Appeal or Protest – None – This work instruction is used to outline the process of denoting receipt of appeals or protests as well as mark the end of the appeal period. (PDF, TXT)

    • Distribute Final BFE Determination – This work instruction is used to outline the process of registering the date of the 116 letter. (PDF)

    • Distribute Final 65 Publication – This work instruction is used to outline the process of entering the Federal Register's publication date corresponding to the Final Rule Part 65. (PDF, TXT)

    • Receive Appeal or Protest – Receive Appeal – This work instruction is used to outline the process of denoting receipt of appeals or protests as well as mark the end of the appeal period when there is an appeal. (PDF, TXT)
  • Other Work Instructions
    • MIP Revisions Overview – This presentation gives an overview of the MIP Revisions workflow. (PPT, PDF, TXT)

    • Data Upload – This work instruction outlines the process to upload Studies, Amendments, or Revisions materials to the MIP. (PDF)

    • Process Admin – The purpose of this work instruction is to outline the functionality available in the Process Admin (PA) tool, including: search for a project, open the Workflow History, change a project status, unclaim an activity, transfer an activity and update project data. (PDF, TXT)

    • Project Dashboard – The purpose of this module is to provide an overview of how to use the Project Dashboard in the MIP, including searching for projects based on geographic area, project level and project health. (PDF, TXT)

    • Revisions Reports – This work instruction is used to provide an overview on how to run common Revisions Reports in the MIP, including: LOMC Case Tracking and Revision Cases In–Progress. (PDF, TXT)

    • Flood Risk Study Engineering Library (Formerly Known as "Search and Retrieve") – This user guide details the process of searching for and downloading materials from the MIP. (PDF)

    • MIP File Explorer – This user guide details how to use the MIP File Explorer to navigate through the contents of the MIP working (J:) and archival (K:) Drives. (PDF)

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MIP Ad Hoc Reporting System (MARS) Training

  • MARS Training (PDF, TXT)
  • MARS Canned Reports – Work Instruction (PDF, TXT)
  • MARS Create New Report – Work Instruction (PDF, TXT)
  • Resolving Issues in MARS (PDF)
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MIP PALT Tool Training

MIP PALT Tool Training – In this module you will receive an overview of the MIP PALT Tool, the Workflow Process, information on access to the Tool, user experiences, exercises, and the Change Control Process.

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MIP Sequencing Tool Training

MIP Sequencing Tool Training – In this module you will receive an overview of the Sequencing Tool, which includes Access to the tool, the Workflow Process, MOD RMC Sequencing Lead & FEMA Regional Sequencing Lead, Guidance for Adjusting Sequencing, and the Feedback & Change Control Process.

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MIP Process Admin Training

MIP Process Admin Training – In this module you will learn the Process Admin tasks such as Unclaim Amendment, Revision and Study work items, Transfer Amendment, Revision and Study work items to a specified user, Change Project Status (Close/Terminate, Withdraw and On–hold), and how to Update Study project data.

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eLOMA Training

eLOMA Tutorial – The eLOMA tutorial is intended to familiarize the user with the screens in the eLOMA tool. It also provides instruction on the requirements and formatting for data entered in certain fields. You can also learn more about eLOMA on the eLOMA page and eLOMA FAQs page.

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Release Specific Training

MIP Password Auto-Reset and Manage User Profile

MIP Password Auto-Reset and Manage User Profile Release Page – On the release page, you will find information on the scope of the user access improvements and frequently asked questions.

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DVT and MIP Metadata Validation Update

On May 2nd 2014, Risk MAP Customer and Data Systems (CDS) released an update to the DFIRM Verification Tool (DVT) and the MIP metadata validation process. This release improves quality control, eliminates the need for workarounds, and lowers the number of DVT bypasses needed by users. With the release DVT is the primary tool FIRM Database producers use to validate their submissions, replacing Flood Map Desktop. Producers can still use Flood Map Desktop to "pre-check" submissions. The following resources are available about the release:

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File Server Re-Architecture and Enhanced Search

File Server Re-Architecture and Enhanced Search Release Page – On the release page, you will find release training materials and documentation.

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Non-Regulatory Flood Risk Products

Non-Regulatory Flood Risk Products Release Page – On the release page, you will find a training deck, submission instructions, and a sample index template.

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Authoritative Source for Preliminary Data

Quick Reference Guide – This quick reference guide summarizes key elements of the preliminary flood hazard data (preliminary data) IT release, including an overview of the preliminary data search tool, summary of MIP changes, preliminary FIRM and FIS validation requirements,un-publishing data, and additional resources.

Tutorial – This presentation gives a guided tour of the preliminary flood hazard data search tool from both the MIP and public- facing side. This training tutorial also provides a description and the benefits of centralized preliminary data.

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Online LOMC

Online LOMC is available for applicants to submit LOMC requests (LOMA, CLOMA, LOMA-F, CLOMA-F, LOMR and CLOMR).

  • Online LOMC Revisions Tutorial – this tutorial walks through the screen and activity changes in the MIP when applicants submit revision requests through Online LOMC

  • Online LOMC Revisions Quick Reference Guide – this is a short guide for revisions users, providing an overview of changes to the MIP resulting from enhancements to Online LOMC

  • Online LOMC Amendments Tutorial – this tutorial walks through the screen and activity changes in the MIP when applicants submit amendment requests through Online LOMC

  • Public tutorials are available for the Online LOMC submission process that applicants use to request a LOMC. To access these presentations, visit the FEMA Library and search "Online LOMC"
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Historic Service Packs

The following Fact Sheets, Overviews, and Trainings detail the changes included in historic Service Packs:

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Service Pack 14 Training Manager Course

This class is designed for mapping partner staff members who serve as overall project managers and are responsible for entering financial information and project status. It covers how to remain in compliance with Procedure Memorandum 35 – Additional Requirements for Inclusion in FY05 Study Contracts and report the status of your projects to FEMA Regions.

Topics in the Manager class include:

Data Development Manager screens
Preliminary and Post–Preliminary Manager screens
Quality Assurance (QA) screens

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Service Pack 14 Training Producer Course

This class is designed for mapping partner staff members and sub–contractors who are responsible for data submission activities (including uploading and delivering FEMA–compliant data). It covers how to deliver compliant data, receive on–screen QA feedback from the automated metadata tools, and how the project manager and FEMA Region view the workflow progress.

Topics to be covered include:

Data Development Producer screens
Preliminary and Post–Preliminary Producer screens
QA screens

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