Work Instruction Task Lead - Review Data Received - All Data Received Purpose This work instruction is used to outline the process conducted by the Task Lead to Review Data Received during the second loop through the workflow. If after reviewing the data it is determined that all data has been received, then a date should be entered for All Data Received. Otherwise, additional data should be requested. The steps include: . Review, add, edit, or delete contents on each screen . Enter the data received . Enter letter information Prerequisites . The Receive Additional Data activity has been completed Navigation Via Menu Path Log in to the MIP . Workbench . Work Items . and Claim . Review Data Received Work Steps Work Item List screen Warning icon Only claim an activity that you are certain you own or have been instructed to claim. Contact your manager if you claimed an activity in error. 1. Click on: Claim button to claim the activity 2. Click on: Review Data Received button to enter the Review Data Received activity Review Data Received screen Information icon At any point, click the ? to access helpful hints regarding the information on each screen. Warning icon The Internal Turnaround Time for a revision project is to be less than 145 days to meet FEMA's goal. It is calculated as the number of days between the Date Project Received on this screen and the date the LOMR or CLOMR is issued (Date of Letter) from the Distribute Determination screen, less the number of days waiting for additional data or fees. 3. Review the Project Data and click Continue button to move to the Primary Address screen Primary Address screen 4. Review the Primary Address and click Continue button to move to the Other Addresses screen Other Addresses screen 5. Review the Other Addresses and click to Continue button to move to the Flooding Source screen Flooding Source screen 6. Click on: Continue button to move to the Supplementary Data screen Supplementary Data screen 7. Click on: Modify button to modify the entry Modify Data screen 8. Click to enter the Date Received in MM/DD/YYYY format Warning icon The Add Supplementary Data button must be clicked in order to save the information after each entry prior to clicking the Continue button or data will not be saved. 9. Click on: Add Supplementary Data button to add the information back to the table 10. Continue to add additional supplementary data, as applicable 11. Click on: Continue button to move to the Fee Info screen Fee Information screen 12. Review and click Continue button to move to the Data Received screen Data Received screen Critical Note icon Enter a date only if all data and fees have been received. Information icon The Add Data Received date should correspond to the most recent date entered in the Date Received field in the Supplementary Data screen. 13. Click to enter the All Data Received date in MM/DD/YYYY format 14. Click on: Continue button to move to the Community Information screen Community Information screen 15. Click on: Continue button to move to the Letters screen Letters screen Information icon Each cycle through this activity requires a letter type to be selected which represents official FEMA correspondence between the National Service Provider and the revision requestor. Information icon The letter type selected determines the path of the workflow. 16. Click the Letter Type dropdown box to select the correct letter type Information icon Acknowledge receipt of request/all data received - Corresponds to a 316-ACK or e-mail ACK 1 or e-mail ACK 2. A 316-ACK is a letter to requester for CLOMR and LOMR; acknowledges receipt of request; informs requester of additional forms or data received; returns check or money order if payment submitted for fee-exempt request; and notifies requester that a refund of overpayments of fee made by check, money order, or credit card is forthcoming. E-mail ACK 1 is an e-mail to requester for CLOMR and LOMR; acknowledges receipt of request; it is only entered in MIP if a 316-AD is not sent after a preliminary review of the request is complete. E- mail ACK 2 is an e-mail to requester for CLOMR and LOMR; informs requester that the additional data submittal has been received for their ongoing revision request; it is only entered in MIP if a 316-AD or 316-AD/INC is not sent after a review of the submitted data is complete. 17. Click to enter the Letter Date in MM/DD/YYYY format 18. Click on: Continue button to move to the Review screen Review Data Received screen Information icon On the Review screen, click the twisties to the left of the listed name to expand a single element. To view all elements, click the Expand All link to show all data fields and information entered. 19. Review the information and click Continue button Review Data Received screen Critical Note icon Once you click Complete Task you cannot return to this task. Confirm all information is correct before clicking the Complete Task button. Click the Back button to make any changes to previous screens. 20. Click on: Complete Task button to complete activity Results The next activity for the Task Lead is Process Request. Last updated: March 2009