Business Process Definition Diagram 9/18/2009 Diagram of the MIP Studies Workflow Manage Flood Map Study Project Process Start Study Workflow Manage Scoping Process Study projects may have pre-scoping and/or scoping so they would go to the Manage Pre-Scoping and/or Manage Scoping Processes first. Manage Pre-Scoping Process Start Pre-Scoping Perform Pre-Scoping Pre-Scoping Task Lead (Pre-Scoping Org) UCR3SCXX001 Decision: Continue & Initiate Study? Yes and study moves to the Initiate Study Project activity. No and study moves to the Hold Pre-Scoped Project activity. Hold Pre-Scoped Project Pre-Scoping Task Lead (Pre-Scoping Org) UC151 [A decision is made to either end the pre-scoping process and continue to Initiate Study or when they would like to have this activity reappear on someone’s worklist. The hold that entered would then be used to specify when the activity would reappear on someone’s worklist.] Hold Extension? The hold can be extended and the study will remain in the Hold Pre-Scoped Project activity. Once the hold is removed it moves to the Initiate Study Project activity. Initiate Study Project Create Study Project Administrator (FEMA or PM) UC168 Once Pre-Scoping is completed, the study moves to the Manage Flood Map Study Project Process. End Pre-Scoping Manage Scoping Process Start Scoping Prepare for Scoping Scoping Task Lead (Scoping Org) UC169 Conduct Scoping Meeting Scoping Task Lead (Scoping Org) UC171 Finalize Project Scope Scoping Task Lead (Scoping Org) UC174 End Scoping Once Scoping is completed, the study moves to the Manage Flood Engineering Process. Start Manage Data Development Process Obligate Project Funds Study Project Administrator (PM or FEMA) UC177 Start Data Development Tasks Decision: Planned not Authorized Activity? Not planned, and the study goes to the various Data Development activities. Yes planned, and the study goes to the Authorize Planned Data Development activity. Authorize Planned Data Development Task Study Project Administrator (Obligate Org) UC234 [Loop until all planned activities have been satisfied] The looping is between Authorize Planned Data Development Task and the various data development tasks. Manage Data Development Data Development Mgr (DataDev Org) UCR3MDDX001 Acquire Base Map Base Map Task Lead, Study Task Lead (DataDev Org) UCR3FEXX001 Develop Topographic Data Topography Task Lead, Study Task Lead (DataDev Org) UCR3FEXX002 Perform Field Survey Field Survey Task Lead, Study Task Lead (DataDev Org) UCR3FEXX003 Develop Hydrologic Data Hydrology Task Lead, Study Task Lead (DataDev Org) UCR3FEXX004 Develop Hydraulic Data Hydraulic Task Lead, Study Task Lead (DataDev Org) UCR3FEXX005 Perform Coastal Analysis Coastal Analysis Task Lead, Study Task Lead (DataDev Org) UCR3FEXX009 Perform Alluvial Fan Analysis Alluvial Fan Task Lead, Study Task Lead (DataDev Org) UCR3FEXX010 Perform Floodplain Mapping Floodplan Task Lead, Study Task Lead (DataDev Org) UCR3FEXX011 Develop DFIRM Database DFIRM Database Task Lead, Study Task Lead (DataDev Org) UCR3FEXX012 Manage Quality Assurance (QA) Process The workflow can go to the Manage Quality Assurance (QA) Process from any of the data development activities: Acquire Base Map, Develop Topographic Data, Perform Field Survey, Develop Hydrologic Data, Develop Hydraulic Data, Perform Coastal Analysis, Perform Alluvial Fan Analysis, Perform Floodplain Mapping, and Develop DFIRM Database Decision: Pass QA? No, the activity does not pass QA and the study Returns to the Parent Task. Yes, the activity passes QA and the study moves to the Manage Preliminary Map Production Process. End Manage Data Development Process Manage Flood Mapping Process Decision: Planned not Authorized Area? No, it is not planned and the study moves to Manage Preliminary Processing. Yes, it is planned and the study moves to Setup Map Production activity and then on to Manage Preliminary Map Production Processing. Setup Map Production Study Project Administrator (Obligate Org) UC244 Manage Preliminary Map Production Process Start Preliminary Map Production Manage Preliminary Map Production Preliminary Map Manager (Prelim. Org.) UCR3MPMP001 Produce Preliminary Map Products Preliminary Map Products Task Lead, Study Task Lead (Prelim Org) UCR3FMPR002 The study moves to the Manage Quality Assurance (QA) Process after the Produce Preliminary Map Products activity. If it passes QA, the study moves to the Distribute Preliminary Map Products and then on to Manage Post Preliminary Map Production Process. Distribute Preliminary Map Products Preliminary Map Products Task Lead, Study Task Lead (Prelim Org) UCR3FMPR003 End Manage Preliminary Map Production Decision: Is the PostPrelim Org Set? No and the study moves to the Setup Post Preliminary Processing activity. Yes and the study moves to the Manage Post Preliminary Processing Process. Setup Post Preliminary Processing Study Project Administrator (Obligate Org) UC210 Start Manage Post Preliminary Processing. Manage Post Preliminary Map Production Post-Prelim Map Mgr. (PostPrelim Org) UCR3MPP001 Determine Community Meeting Schedule Pre-Appeal Study Task Lead (PostPrelim Org) UC212 Decision: Interim Meeting Required? Yes and the study moves to the Prepare and Hold Intermediate Meetings activity. Prepare and Hold Intermediate Meetings Pre-Appeal Study Task Lead (PostPrelim org) UC213 No and the study moves to the Confirm Community Meeting List activity. Confirm Community Meeting List Pre-Appeal Study Task Lead (PostPrelim Org) UC235 Decision: Is the Community meeting schedule Confirmed? Yes and the study moves to prepare community meetings and appeal determination activities. No and the study goes back to the Determine Community Meeting Schedule activity. Decision: Hold Meeting(s)? If no, the study moves to the appeals determination process. If yes, the study moves to the prepare and hold community meetings activities. Prepare Community Meetings Pre-Appeal Study Task Lead (PostPrelim Org) UC236 Hold Community Meetings FEMA Study Lead, PTS Pre-Appeal Study Task Lead, Pre-Appeal Study Task Lead (FEMA, PTS, PostPrelim Org) UC239 Determine if Appeal Period is Required Pre-Appeal Study Task Lead (PostPrelim Org) UC241 Decision: Is Appeal Period Required? If yes, the study moves to the Manage Appeal Process. If no, the study moves to final map production and Letter of Final Determination (LFD) activities. Produce Final Map Products Final Map Products Task Lead (PostPrelim Org) UCR3FMPP001A Submit MSC Deliverable Final Map Products Task Lead (PostPrelim Org) UCR3FMPP002 The study moves to Manage Quality Assurance (QA) Process once it is submitted to the MSC. Decision: Did the data Pass QA? If yes, the study moves to the end of Manage Post Preliminary Processing. If no, the study returns to the Submit MSC Deliverable activity. Prepare LFD Docket Post-Appeal Study Task Lead (PostPrelim Org) UC245 Review LFD Docket PTS Post-Appeal Study Task Lead (PTS) UCR3FMPP006 Decision: Did docket Pass Review? If yes, the study moves onto approve LFD activity. If not, the study returns to the prepare LFD docket activity. Approve LFD Docket FEMA Study Lead, PTS Post-Appeal Study Task Lead (FEMA, PTS) UC248 Decision: Is the Docket Approved? If yes (approved), the study moves onto the distribute LFD activity. If no (not approved), the study returns to the review LFD docket activity. Distribute LFD Post-Appeal Study Task Lead (PostPrelim Org) UC251 Once the LFD is distributed, the study moves to the Manage Revalidation Process, Manage Map Adoption Process or the Create Final Rule for the Federal Register activity. Create Final Rule for Federal Register Post-Appeal Study Task Lead (PostPrelim Org) UC266 End Manage Post Preliminary Processing. Manage Quality Assurance (QA) Process Start Manage Quality Assurance Validate Content Submission QA Task Lead (PTS) UC184 Decision: Is the Submission Approved? If yes, the study moves to the Perform Independent QA or Perform National DFIRM QA activities. If no, the Quality Assurance process ends. Decision: Independent QA Funded? If no, the study moves to the Perform National DFIRM QA. If yes, the study moves to the Perform Independent QA. Perform Independent QA Independent QA Task Lead (IQA Org) UCR3IQA001 Decision: Is Independent QA Approved? If no, the Quality Assurance process ends. If yes, the next decision is whether the QA activity is Preliminary or Submit MSC. Decision: Is the QA activity Preliminary or Submit MSC? If no, the Quality Assurance process ends. If yes, the next activity is Perform National DFIRM QA. Perform National DFIRM QA QA Task Lead (PTS) UCR3FMQA001 End Manage Quality Assurance Process Manage Revalidation Process Start Manage Revalidation Prepare Revalidation Letter Post-Appeal Study Task Lead (PostPrelim Org) UC283 Decision: Is Reval Required? If no, the Manage Revalidation process ends. If yes, the next activity is Review Revalidation. Review Revalidation Docket PTS Post-Appeal Study Task Lead (PTS) UC286 Decision: Is the Docket Approved? If no, the study returns to the Prepare Revalidation Letter activity. If yes, the next activity is Approve Revalidation Docket. Approve Revalidation Docket FEMA Study Lead, PTS Post-Appeal Study Task Lead (FEMA, PTS) UCR3REVAL001 Decision: Is the Docket Approved? If no, the study returns to the Review Revalidation Docket activity. If yes, the next activity is Distribute Revalidation Letter. Distribute Revalidation Letter Post-Appeal Study Task Lead (PostPrelim Org) UC288 End Manage Revalidation Manage Appeal Process Start Manage Appeal Create BFE Notice Appeals Task Lead (PostPrelim Org) UC268 Approve BFE Notice PTS Appeals Task Lead (PTS) UC270 Decision: BFE Notice Approved? If no, the study returns to the Create BFE Notice activity. If yes, the study moves to the Review BFE Docket activity. Review BFE Docket FEMA Study Lead, PTS Appeals Task Lead (FEMA, PTS) UC301 Decision: BFE Docket Approved? [If one item on the docket is not approved the entire BFE Docket is sent back to the Create activity.] If no, the study returns to the Create BFE Notice activity. If yes, the study moves to the Distribute BFE Notice activity. Distribute BFE Notice Appeals Task Lead (PostPrelim Org) UC273 Receive BFE Publication Affidavit Appeals Task Lead (PostPrelim Org) UC276 The study will either move to Record Appeal or Protest or Prepare Federal Register Proposed Rule. Wait - This activity (Record Appeal or Protest) only shows up on someone's worklist 90 days after the last 2nd publication date captured in the “Receive BFE Publication Affidavit” for all communities. Record Appeal or Protest Appeals Task Lead (PostPrelim Org) UC281 Decision: Appeal or Protest Received? Yes and the study moves to Review Appeal or Protest activity. No, Appeal or Protest Not Received Within 90 Days so appeal ends. Prepare Federal Register Proposed Rule Appeals Task Lead (PostPrelim Org) UC278 The Manage Appeal process ends after the Prepare Federal Register Proposed Rule activity. Review Appeal or Protest Appeals Task Lead (PostPrelim Org) UC284 Prepare Appeal Package Appeals Task Lead (PostPrelim Org) UC287 Review Appeal Resolution FEMA Study Lead, PM Appeals Task Lead (FEMA, PM) UC289 Decision: Is the appeal resolution Approved? Yes and the study moves to the Distribute Appeal Resolution activity. No and the study goes back to the Prepare Appeal Package activity. Distribute Appeal Resolution Appeals Task Lead (PostPrelim Org) UC290 End the Manage Appeal Process Manage Map Adoption Process Start Manage Map Adoption Wait Until ED - 157 (Effective Date is 157 days) Check Adoption Status Map Adoption Task Lead (PTS) UC291 [Possibility of a timer might be required. Putting the process in a wait stage. The amount of time would be an input from the Effective Date that is projected from Post Preliminary Process. Effective Date = ED which is 6 months from the LFD date.] Decision: 90-Day Notice Req'd? Yes and the study moves to the Prepare 90-Day Suspension Notification activity. No and the 90-Day Suspension Notification activity ends. Prepare 90-Day Suspension Notification Map Adoption Task Lead (PTS) UC292 Review 90-Day Suspension Notification FEMA Study Lead, Map Adoption Task Lead (FEMA, PTS) UC293 Decision: Is the suspension notification Approved? Yes and the study moves to the Distribute 90-Day Suspension Notification activity. No and the study goes back to the Prepare 90-Day Suspension Notification activity. Wait Until ED - 120 (Effective Date is 120 days) [If Total Duration is less then ED – 97 (e.g. ED – 96) then the process does not wait at all it immediately proceeds. If the Total Duration is greater then ED –97 (e.g. ED –9 8) the process will wait until total Duration = ED –97 then proceed.] Distribute 90-Day Suspension Notification Map Adoption Task Lead (PTS) UC294 Wait Until ED - 97 (Effective Date is 97 days) Recheck Adoption Status Map Adoption Task Lead (PTS) UC295 Decision: Is the 30-Day Notice Req’d? Yes and the study moves to the Prepare 30-Day Suspension Notification activity. No, the 30-day notice activity ends. Prepare 30-Day Suspension Notification Map Adoption Task Lead (PTS) UC296 Review 30-Day Suspension Notification FEMA Study Lead, Map Adoption Task Lead (FEMA, PTS) UC297 Decision: Is the suspension notification Approved? Yes and the study moves to the Distribute 30-Day Suspension Notification activity. No and the study goes back to the Prepare 30-Day Suspension Notification activity. Wait Until ED - 60 (Effective Date is 60 days out) Distribute 30-Day Suspension Notification Map Adoption Task Lead (PTS) UC299 Wait Until ED - 42 (Effective Date is 42 days out) Confirm Adoption Status Map Adoption Task Lead (PTS) UC300 End Manage Map Adoption Process Legend: The Workflow is made up of Processes with activities and decisions. Process Activity Decision Activities include the following: Activity Name User Role (Organization) Use Case # Overview of the Organizations Listed in Activities: Pre-Scoping Org = organization assigned to the Pre-Scoping task Scoping Org = organization assigned to the Scoping task Obligate Org = organization that completed Obligate Project Funds activity DataDev Org = organization assigned to the Data Development task IQA Org = organization assigned to the Independent QA task Prelim Org = organization assigned to the Preliminary Map Production task PostPrelim Org = organization assigned to the Post Preliminary Map Production task