Work Instruction Studies Data Upload and Search & Retrieve Purpose The purpose of this work instruction is to outline the process to upload Studies material to the MIP, including: . TSDN . Appeals . Correspondence . Preliminary FIS . Scoping In addition, the simulation outlines the Search & Retrieve functionality. Prerequisites None. Navigation Via Menu Path Log in to the MIP . Tools & Links . and Click Data Upload Work Steps Data Upload > Load Data Artifacts screen 1. Click to enter FEMA Case Number 2. Click the Study Data Type dropdown box and select the appropriate option 3. Use the calendar icon or click to enter the Effective Date 4. Click to enter the Abstract Information icon The options for Access Restriction include: No restriction: Anyone can download the document(s) R/W access to authorized users only: Read and write access for only the user who uploads the material R access is granted to all users: Read only access is granted to any user Note: Once entered, the access restriction level cannot be changed. To adjust a restriction level for a document, contact MIP Help to remove the document and re-upload the document with the correct access restriction. 5. Click the Access Restriction dropdown box and select the appropriate option Information icon File Upload: Upload individual or zipped files from the user's workstation to the K drive. Recommended for files smaller than 1G. Mail CD, DVD or HD: Indicates that files will be mailed to the Data Depot. Recommended for files over 1G. 6. Select a Submission Method option 7. Click on: Continue button Load Studies Data Artifacts screen 8. Click Browse Load Studies Data Artifacts screen with Data Upload dialog 9. Navigate to the file and click to select it 10. Click Open Data Upload > Load Studies Data Artifacts screen 11. Click on: Complete button Data Upload > Load Studies Data Artifacts screen 12. Click on: Exit button Data Upload > Load Studies Data Artifacts screen Information icon The file has been uploaded to the MIP Content Manager. Use the Search & Retrieve Data function to search for the uploaded data. Information icon The Search & Retrieve tab can be found under Tools & Links or Workbench. 13. Click Search & Retrieve Data Search & Retrieve Data > Search Content portlet screen Search & Retrieve Data > Search Content portlet screen Information icon Click the ? to open a new window with help text on the SearchContent portlet Information icon Flood Map Viewer is currently under development. Information icon Most Studies searches occur in one of two ways: 1. Search by State and County to find the community and see what data pertaining to Flood Mapping is available. 2. Search by Case Number to find details on a particular project. Information icon If data was uploaded through the MIP Workflow, searches can be conducted using any of the search fields, except Effective From/To Date and Contact Name. If data was uploaded through Tools & Links, search using only Case Number or Abstract search fields. Note: All search fields are case sensitive based on how information was added to the metadata. FEMA Case Number - MIP generated project number Project ID/Keywords - a search of the metadata for the theme key and place key. Originator - if uploaded through Tools & Links, the originator is 'FEMA Mapping Information Platform'; if uploaded through the workflow, search based on origin field of metadata Contact Name - if uploaded through Tools & Links, search based on MIP user ID; search is not applicable if uploaded through workflow Effective Data From/To - under development, not currently applicable Region/State - search for information associated with an entire state or region, as entered in the Region or State place key field in the metadata County - search based on county name place key field in the metadata Community Name - search based on community name place key field in the metadata Community ID - search based on community ID place key field in the metadata Abstract - if uploaded through Tool & Links, any text added in an Abstract field; if uploaded through workflow, any text added in the abstract field in the metadata. 14. Click Region/State dropdown box and select the appropriate state or region 15. Click to enter the County Information icon The bottom section of the SearchContent portlet allows the user to limit the search results to DFIRM/DCS data and is applicable for just Studies projects. All fields search the metadata that was uploaded through the MIP workflow. Entity Type - a search of the enttyp field Theme Keyword - a search of the theme key field Project Status - a search of the status field Submission Type - a search of the geo form field Projection - under development, currently not applicable Grid Coordinate System - a search of the gridsys field Decimal Degree Coordinates - a search of coordinates entered in the gridsys section of the metadata 16. Click on: Search button Search & Retrieve Data > Search Results screen Information icon Links to case numbers and previously uploaded data for all projects in the community appear in the Search Results. 17. Click Link to view the file Search Content portlet > Data Files screen Search Content portlet > Data Files screen 18. Click the URL to open or save the file 19. Click the Download All Files link to download all files in a zipped folder 20. Click on: Return to Resulst button Search Results screen 21. Click on: Start New Search button Search & Retrieve Data > Search Content portlet screen Search & Retrieve Data > Search Content portlet screen 22. To find data on a particular project, click to enter the Case Number 23. Click on: Search button Search Results screen 24. Click Link to view specific data Search Conent portlet > Data Files and Metadata expanded screen 25. Note files may be restricted and cannot be downloaded or viewed by the user Results The process to upload and search and retrieve data was shown. Last updated: March 2009